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Terms and Conditions

Last update 05/06/2023

The full balance for your hire is required at time of booking and is fully refundable up until 1 month before your event date, unless otherwise agreed with Mount Community Association.

 

A deposit of £30 is required which will be refunded after your hire is completed, providing that the hall has been returned to the pre-hire condition at the booked time. If the cleaning and tidying has not been undertaken, or if third party equipment remains after your hire period has ended, deductions will be detailed and retained from your deposit.

 

A link will be sent to you for online payment once Mount Community Association have received your booking. If you wish to pay by bank transfer, rather than the payment link, please email mountcommunity@gmail.com to let us know.

 

The hirer is liable for any repair costs incurred if there is damage to the venue or its furnishings, fixtures, and fittings during their hire of the centre.

 

Mount Community Association accepts no responsibility for any stored equipment or other property brought to, or left at, the premises.

 

Setting up and tidying away time is included in the hire time and is the responsibility of the hirer. Mount Community Association will provide cleaning materials so that surfaces used, and the toilets can be wiped clean - this is the responsibility of the hirer.

 

All equipment must be returned to its rightful place and the facility left clean and tidy. It is the hirer's responsibility to empty bins within the building, place fresh bags in the bins, and put all used bin bags into the waste bins outside. Marked recycling bins are provided and waste must be sorted into the appropriate bins.

 

The hirer will be refunded their cleaning deposit, less any deductions, after their hire is complete. Any deductions will be detailed in full.

 

During the hire, the hirer is responsible for the supervision of the premises and its contents, the safe care and the behaviour of the people using the facility.

 

If a bouncy castle or other third party equipment is to be supplied for a private event, it is the hirer's responsibility to ensure that the delivery and collection of the equipment is arranged within the booked Mount hire period. The Mount is a busy venue and events are often run immediately after one another. There is no space to store third party equipment and it is the hirer's responsibility to remain on site either in the hall or in the large grassed enclosed area adjacent to the hall (known as the Field of Dreams) until all items are removed. Any such equipment must not be left unattended at any time, especially after the hire duration has ended, as it could result in damage to the equipment or injury to other persons. In the event of the third party failing to collect on time, The Mount must be informed, and the hirer must remain onsite until the equipment is collected as you retain full responsibility for any loss, damage or injury resulting from anything brought on to the premises until it is removed from the Mount, even if it is after your hire period has ended. Failure to follow these instructions will result in The Mount retaining your the cleaning deposit.

 

The hirer must ensure that the occupancy of the hall does not exceed 80 persons.

 

The hirer or person in charge of the activity must be over 18 years of age and shall be on the premises for the entire period of the hire/duration of the activity.

 

The hirer is responsible for the safety of the building and its occupants during the hire. This involves ensuring fire exits are fully accessible, children are kept out of the kitchen area and that participants behave in a safe way.

 

If professional activities are undertaken, it is the hirer's responsibility to ensure all necessary insurances and safeguarding policies are in place which should be provided on request.

 

The hirer must not alter the nature of the building. Any materials affixed to the walls must be temporary and removed without causing damage to the paint/walls.

 

The hirer must be in possession of all relevant licenses and insurances if necessary for the activities during the hire.

 

The hirer must ensure that if they are preparing/selling food on the premises that all food health and hygiene regulations are followed.

 

The hirer must ensure that nothing is done on, or in relation to, the premises that contravenes the law relating to gaming, betting, and lotteries.

 

Alcohol is not permitted to be sold on site unless there has been a prior agreement with Mount Community Association and the relevant licenses have been obtained.

 

Although we've never had to do it, sometimes things go wrong and Mount Community Association reserves the right to cancel any booking at its discretion and as much notice as possible will be given. If you need to cancel your booking, please contact Mount Community Association with as much notice as possible, to discuss if your cancellation qualifies for a full refund.

 

Entry to the building is via code-operated lock. Hirers receive a code valid for their hire in advance and must not disclose it except to authorised persons involved in the event. Use of access codes is logged to monitor access to the building.

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